How to Source Diesel Generators from China: Process, Payment Terms, and Shipping Tips
Estimated reading time: 6–7 minutes
China has become a global powerhouse in the diesel generator manufacturing industry, offering a wide range of gensets from budget-friendly OEM models to high-performance custom systems. Whether you are an importer, reseller, or project contractor, sourcing from China can provide strong cost advantages—but it requires careful planning and due diligence.
This article outlines the step-by-step process, payment options, and logistics advice to help you procure diesel generators safely and efficiently from China.
1. Step-by-Step Sourcing Process
✅ Step 1: Identify a Reliable Supplier
Look for manufacturers with:
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Export experience (preferably 5+ years)
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CE/ISO certifications
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Proven track record (trade shows, B2B platforms, client reviews)
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Product customization capabilities
Popular platforms to search:
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Alibaba
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Made-in-China
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Global Sources
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Trade fairs (e.g., Canton Fair)
🔍 Tip: Avoid middlemen or trading companies if you need factory-direct pricing or OEM branding.
✅ Step 2: Define Your Requirements
Send a clear Request for Quotation (RFQ) that includes:
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Genset power rating (kW/kVA)
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Voltage and phase (e.g., 220V/380V, 50Hz/60Hz)
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Engine and alternator brand preference
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Silent or open type
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Fuel tank size and runtime
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Quantity and target delivery date
✅ Step 3: Confirm Technical Specs & Quotation
Once you receive offers, compare them for:
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Engine & alternator brands
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Control system (SmartGen, DeepSea, ComAp, etc.)
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Warranty terms (standard: 1 year or 1000 hours)
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Inclusions (spare parts, manuals, remote start, ATS compatibility)
Ask for product datasheets and performance test videos if available.
✅ Step 4: Finalize Payment & Contract
Choose secure payment methods (details below) and request a formal Proforma Invoice. A contract or PI should state:
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Detailed specs
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Payment schedule
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Production lead time
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Quality inspection terms
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Packaging and shipping method
✅ Step 5: Quality Control & Pre-Shipment Inspection
You can:
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Hire a third-party inspection agency (e.g., SGS, Intertek)
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Ask for factory testing video with serial numbers shown
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Conduct online video inspection via WhatsApp or Zoom
✅ Step 6: Shipping and Documentation
Most common Incoterms:
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FOB: You handle the shipping from a Chinese port (e.g., Shanghai, Ningbo)
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CIF: Supplier handles freight + insurance to your port
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DAP/DDP: Door-to-door service, including customs clearance
Documents you will need:
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Bill of Lading (B/L)
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Commercial Invoice
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Packing List
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Certificate of Origin
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CE Certificate (if required)
2. Recommended Payment Methods
| Method | Description & Advice |
|---|---|
| T/T (Bank Transfer) | 30% deposit + 70% before shipment (most common) |
| L/C (Letter of Credit) | Used for large orders; ensures buyer and seller security |
| PayPal / Western Union | Rare; only used for small sample payments |
| Alibaba Trade Assurance | Useful for first-time buyers via platform |
💡 Always avoid paying 100% in advance unless dealing with a long-term trusted partner.
3. Shipping Tips & Logistics Advice
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Choose sea freight (FCL or LCL) for large orders to minimize cost
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For urgent deliveries, use air freight or express shipping (DHL/FedEx) for small gensets
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Confirm packaging method: wooden crate, palletized, container loading
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Make sure the supplier provides engine serial numbers for customs and service support
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Track your shipment and arrange customs clearance in advance to avoid demurrage
4. Common Pitfalls to Avoid
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Vague specifications or incomplete POs
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Choosing lowest price without checking component brands
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Skipping factory audits or inspection
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Not verifying Incoterms and shipping responsibilities
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Underestimating import taxes or local certification needs
Conclusion
Sourcing diesel generators from China can offer excellent value and flexibility—if done right. By following a structured procurement process, using secure payment methods, and preparing for logistics challenges, you can ensure a smooth and reliable supply chain for your power equipment needs.
Author: International Trade Team – [Ningde City Lion Motor Co., Ltd.]
Last updated: July 1, 2025